This page contains important information for touring teams taking part in the Hottest 7s in the World tournament in Darwin, Northern Territory.
Please download the Team Management Manual
Please download the Parking and venue map
Nominations have now closed and teams have been finalised. The 2012 tournament will be contested by 40 team across 4 divisions
Men’s Div 1
16 Teams
Men’s Div 2
12 Teams
Women’s
12 Teams
Tight5
4 teams
The tournament organisers are in the final stages of collecting information for the purpose of seeding teams. When the final seedings, pools and draw are confirmed they will released via the Hottest 7s Facebook page and the Hottest 7s website (http://www.hottest7.com). These details will also be available on Monday 16th January as part of Tournament Update 3.
If any teams would like to add the name of a sponsor to their team name, tournament organisers will endeavour to use this title in all media releases and competition documents. Eg. Wisdom Country King Brown’s, Kombat Cougars. Please contact me with any variations of team name from the registration forms completed.
Matches will commence at 10am on each day of play, Saturday 21st & Sunday 22nd.
The paperwork for Special Event Insurance was due yesterday (Tuesday 10th of January). If your team requires insurance and has not yet completed the required form, please do so no later than Friday 13th January. Forms submitted after this date will not be processed by Gow-Gates in sufficient time to be valid for the tournament.
• Forms may be faxed to the NTRU on (08) 8945 2060 or emailed to Helen- helen.thompson@ntrugby.com.au
• Teams will be charged $10 per unregistered player. This total is to be paid in cash or cheque at the pre-tournament Manager’s Meeting on Friday 20th Jan.
• Please clearly identify unregistered players when completing the form, and where possible provide MRA numbers and clubs for each player.
• Insurance is not compulsory, however player and teams will not be eligible to be compensated for injuries sustained during the tournament if insurance has not been arranged.
The Pre-tournament Manager’s Meeting will be held at 6pm on Friday 20th January, at the Holiday Inn Esplanade (Litchfield Room Level 2). The Holiday Inn can be accessed from Mitchell St by following the walkway next to the Darwin Entertainment Centre.
• This meeting will only take 1 hour, please arrive promptly and ensure each team is represented by a team manager or delegated representative.
Tickets are still available to the Hottest 7s Luncheon on Friday 20th, 12.30pm to 4pm. Tickets are $150 each and include a 3 course lunch, beverages and entertainment. Comedian Peter Hellier will perform at the Luncheon and World Cup winning coach Jake White will be the guest speaker.
• Please contact Helen Thompson for more information 08 8945 1444.
Each team will be provided a team pack prior to the tournament, including player accreditation passes, a venue parking pass and assorted tournament merchandise. These packs may be collected from the NTRU office (Abala Rd Marrara) in the lead-up to the tournament, or may be collected at the Manager’s Meeting on Friday. ALL teams must make arrangement to collect their packs prior to Saturday 21 January.
The tournament is happy to provide Interstate and International teams with a Team Liaison for the duration of the tournament. If your team would like to be appointed a Liaison, please email Sue Earle (sue.earle@gmail.com), and provide a team contact, and flight and accommodation details.
Rugby Park (Abala Rd, Marrara) field 2 is available for teams to train in the lead-up to the tournament. If your team would like to book a session, please email me with a requested date and time. In most cases requests can be accommodated, however only one field is available and preference will be given to the first teams to make bookings.
The Hottest 7s tournament will take place at NTRU’s facility, located at 71 Abala Rd, Marrara. Abala Rd intersects Henry Wrigley Dr, which leads to Darwin Airport. A map can be found at http://my247.com.au/darwin/Austar-Rugby-Park.577759
A team of experienced and qualified medical staff have been employed to cover the tournament. Sports Trainers, Physiotherapists and Doctors will be on site at all times throughout the event to treat injured players.
• The Sports Trainers and Physiotherapists are willing to strap players prior to matches, however players must provide their own tape. The tournament will provide strapping tape only for treatment of acute injuries, not for pre-game strapping.
• In cases of serious injury, the Doctor on duty will have final say regarding return to play or referral to medical specialists.
• Darwin Hospital is approximately 15 minutes drive from the playing venue.
Mantra Hotels have provided a special rate for participants of the tournament. Please see the attached Group Quote for prices and guidelines.
The division of the $67,500 prizemoney has been determined. The winner of the Croc (Men’s Cup) competition will take home $24,000.
All matches played on field 1 will be recorded, and DVDs available to purchase for $10 each shortly after the completion of each match. A designated volunteer (Laura) will be responsible for taking orders, collecting money and delivering DVDs to teams.
• Orders for Saturday’s DVDs must be made on Friday night at the Manager’s Meeting. Teams will have a draw by this stage and can determine which matches on field 1 they would like to purchase.
• DVD orders for the knock-out stages on Sunday will be taken match by match, and can be made through Laura.
• More information on DVDs will be available at the Manager’s Meeting
In line with the Australian Rugby Union’s 2 Year Window policy, any player who has not yet turned 18 years of age must completed 2YW form prior to participating in the tournament. Completed forms may be submitted to me prior to the tournament or at the Manager’s Meeting. Forms must be signed by an ARU Level 2 coach and the player’s parent/guardian.
All international teams must apply for a tour clearance prior to arriving in Australia. This form can be found on the ARU website at http://www.rugby.com.au/tryrugby/Administration/RugbyTours.aspx. Contact Leesa Pogson with any questions Leesa.Pogson@rugby.com.au
As outlined in Tournament Update 1, teams may pre-order their lunches for each match day. The attachment Hottest 7s Team Lunch Form provides options and instructions for ordering lunches. Pre-ordered lunches will be delivered to the venue each day and available for collection at a pre-determined time. All order should be made directly through the Holiday Inn, not through the NTRU.
For those teams interested in sightseeing while in the Top End, Territory Discoveries have assembled a number of suggested tours and day trips. Please find attached a flyer with prices and details, direct any inquiries to Stuart Thompson (stuart.thompson@territorydiscoveries.com).
A reminder that information will be regularly posted on the Hottest 7s tournament website and Facebook page. Keep an eye on both to receive the most up to date information.
• The tournament’s web page can be found at http://www.hottest7s.com
• Please ‘like’ the tournament’s facebook page (http://www.facebook.com/profile.php?id=560560355&ref=pymk#!/hottest7sintheworld)
